All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: January 1, 2015 (R)

YouTube video of the January 1, 2015 council meeting »

The Reorganization Meeting of the Township Council of the Township of Vernon was convened at 12:00 p.m. on Wednesday, January 1, 2015, in the Vernon Township Municipal Building, 21 Church Street, Vernon, New Jersey.

Statement of Compliance

Adequate notice of this meeting had been provided to the public and the press on December 11, 2014, and was posted on the bulletin board in the Municipal Building in accordance with the Open Public Meetings Act, N.J.S.A. 10:4-7.

Salute to the Flag

Council President Brian Lynch led the assemblage in the Pledge of Allegiance.

Roll Call of Members

Present were Council Members Dan Kadish, Brian Lynch, Jean Murphy, Patrick Rizzuto, and Dick Wetzel. Also present were Mayor Marotta, Business Administrator Bill Zuckerman, CFO Elke Yetter, Township Engineer Corey Stoner, Attorney John Ursin and Attorney Richard Wenner.

Council President

Council Member Dick Wetzel moved to nominate Patrick Rizzuto as Council President. The motion was seconded by Council Member Brian Lynch.

A roll call vote was taken:
Ayes: Dan Kadish, Brian Lynch, Jean Murphy, Patrick Rizzuto, Dick Wetzel
Nays: None
Motion carried for Patrick Rizzuto as Council President.

Council Member Lynch thanked the Council and municipal staff for their work. Council Member Lynch thanked Attorney Kevin Kelly for his work. Council Member Lynch thanked the municipal clerk for the unbelievable work that was done this past year.

Mayor Marotta asked to make a few comments. Mayor Marotta congratulated Dick Wetzel on his appointment to the Board of Sussex Rural. Mayor Marotta thanked Brian Lynch for the wonderful job he had done as Council President and provided him with a pen on behalf of the Township. Council Member Lynch stated that the newspaper stated he was not running again; however, he would still be on the Council for another year. Council Member Lynch thanked the Mayor and Council for the gift.

Council President Rizzuto thanked Council Member Lynch for his service, noting he had done an outstanding job. Council President Rizzuto stated he would like to thank the employees of the Township for their effort and pointed out a number of them were in the audience. Council President Rizzuto also thanked the volunteers in the audience, indicating that without them, Vernon could not be the community that it is. Council President Rizzuto stated he is looking forward to an exciting year: CVS the first retail store will be opening in the spring. Hopefully it will become an anchor and bring in other stores to the area. Council President Rizzuto noted that Vernon Township is open for business and next the Township needs to build its commercial ratables. Council President Rizzuto also discussed the difficulties with homes being foreclosed upon. Council President Rizzuto noted he hoped to address issues with what standards should the township apply for property maintenance. Council President Rizzuto thanked his fellow council people for their support.

Public Comments

Council President Rizzuto asked for a motion to open the meeting for public comments.
Motion: Dan Kadish
Second: Brian Lynch
All members were in favor.

Gary Martinsen, Vernon, stated he would like to thank Brian Lynch for his work as Council President, noting that they may have their differences of opinion but he would like to thank him for his service.

Sally Rinker stated it is always exciting to get a fresh start. Ms. Rinker stated she would like to see educated decisions about spending and planning and the use of professionals. Ms. Rinker stated when employees are needed to please advertise for help. Ms. Rinker asked that the members of the governing body read the Faulkner Act and follow it. Ms. Rinker stated council meetings should convey happiness.

Closed to Public Comments

Seeing no more members of the public wishing to come forward, Council President Rizzuto asked for a motion to close the public portion of the meeting.
Motion: Brian Lynch
Second: Dan Kadish
All members were in favor.

Consent Agenda

Council President Rizzuto explained Resolutions #15-01 through #15-12.

Council Member Kadish moved to remove Resolutions #15-02 for separate action.

Council President Rizzuto asked for a motion to adopt Resolutions #15-01 through #15-12 but excluding Resolution #15-02.

Motion: Dan Kadish
Second: Brian Lynch

Ayes: Daniel Kadish, Brian Lynch, Jean Murphy, Dick Wetzel, Patrick Rizzuto
Nays: None
Motion carried to adopt Resolutions #15-01 through #15-12 but excluding Resolution #15-02.

Resolution #15-01: Designation of Official Newspaper for 2015

WHEREAS, N.J.S.A. 40:53-1 et al. of the Open Public Meetings Act requires that the governing body of every municipality designate an official newspaper or newspapers for the publication of all advertisements and notices required by law to the published by the municipality; and

WHEREAS, the second newspaper designated by this body must be one which has the greatest likelihood of informing the public within the jurisdictional boundaries of this body of such meetings; and

WHEREAS, The New Jersey Herald/Sunday Herald is hereby designated to receive all notices of meetings as required under the Open Public Meetings Act and The Advertiser News, the Vernon Aim and The Star Ledger will be designated as the alternate newspapers; and

WHEREAS, It is the opinion of this public body that The New Jersey Herald/Sunday Herald, have the greatest likelihood of informing the public within the jurisdictional area of this public body of such meetings.

NOW, THEREFORE, BE IT RESOLVED by the Council of the Township of Vernon, County of Sussex, State of New Jersey that The New Jersey Herald/Sunday Herald is hereby designated as the official newspaper for the 2015 Calendar Year and will receive all Notices of meetings of the Township Council as required by the Open Public Meetings Act, and The Advertiser News, the Vernon Aim and The Star Ledger will be designated as alternate newspapers of the Township of Vernon.

This resolution shall take effect immediately.

Resolution #15-03: Resolution to Adopt a Cash Management Plan—2015

BE IT RESOLVED by the Township Council of the Township of Vernon, County of Sussex, that for the year 2015, the following shall serve as the cash management plan of the Township of Vernon.

1. Cash Management and Investment Objectives

The Township of Vernon has the following objectives.

  1. Preservation of capital.
  2. Adequate safekeeping of assets.
  3. Maintenance of liquidity to meet operating needs.
  4. Investment of assets in accordance with state and federal laws and regulations.
  5. Maximize yield.

2. Designation of Official Depositories

The following Government Unit Protection Act approved banks are authorized depositories for deposit of funds:

  • Sussex Bank
  • Valley National Bank
  • Highlands State Bank
  • Lakeland Bank
  • PNC Bank

3. Cash Management

  1. All funds shall be deposited within 48 hours of receipt in accordance with N.J.S.A.40A:5-15
  2. The Chief Financial Officer shall minimize the possibility of idle cash accumulating in accounts by assuring that any excess amounts not needed to cover expenses or in excess of negotiated compensating balances are kept in interest bearing accounts or promptly swept into the investment portfolio.
  3. Investment decisions shall be guided by the cash flow projections prepared by the Chief Financial Officer.

4. Permissible Investments

  1. Certificates of Deposits
  2. Savings and Loan Associations and Saving Bank Accounts
  3. New Jersey Cash Management Plan
  4. MBIA Municipal Investors Service Corporation CLASS

5. Authority for Investment Management

The Chief Financial Officer is authorized and directed to make investments on behalf of the Township. All investment decisions shall be consistent with this plan and all appropriate regulatory constraints.

6. Reporting

The Chief Financial Officer shall report to the Township Council investments in accordance with N.J.S.A. 40A:5-15.2.

7. Audit

The Cash Management Plan shall be subject to annual audit conducted pursuant to N.J.S.A. 40A:5-14.

8. Disposition of Abandoned Property

The Chief Financial Officer shall escheat to the State of New Jersey checks which remain outstanding for more than twelve months after the date of issuance.

Resolution #15-04: Reauthorizing Petty Cash Funds for Calendar Year 2015

WHEREAS, N.J.S.A. 40A:5-21 authorizes the establishment of a Petty Cash Fund in municipalities by application and resolution; and

WHEREAS, it is the desire of the Township of Vernon to establish the following Petty Cash Funds for calendar year 2015 as follows:

DepartmentCustodianAmount Authorized
DPWDave Pullis$100.00
FinanceElke Yetter$300.00
RecreationMelissa Wiedbrauk$600.00
PoliceArthur R. Mills$500.00

NOW, THEREFORE BE IT RESOLVED that the Council of the Township of Vernon hereby authorizes such action and that the Township Clerk file two copies of this resolution with the Division of Local Government Services, State of New Jersey.

Resolution #15-05: Establishing Interest Rates for Delinquent Property Taxes and Assessments

WHEREAS, N.J.S.A. 54:4-67 permits the governing body of each municipality to fix the rate of interest to be charged for nonpayment of taxes or assessments subject to any abatement or discount for the late payment of taxes as provided by law; and

WHEREAS, N.J.S.A. 54:4-67 has been amended to provide an additional penalty of up to six percent (6%) on delinquent taxes and all municipal charges in excess of $10,000.00 that are not paid prior to the end of the fiscal year; and

WHEREAS, this resolution is necessary for efficient and uninterrupted operations of the business of the Tax Collector.

NOW THEREFORE BE IT RESOLVED by the Township Council of the Township of Vernon that:

  1. The Tax Collector of Vernon Township is authorized to cancel all payments of taxes of $10.00 or less.
  2. That no interest shall be charged if payment of any installment is made within ten (10) days after date upon which the same became payable.
  3. That the rate of interest to be charged for nonpayment of taxes on or before they would become delinquent shall be 8% per annum on the first $1,500.00 of the delinquency and 18% per annum, on any amount in excess of $1,500.00, and;
  4. Interest at the rate of 8% per annum on the unpaid balance of assessment is charged with each installment on due date. Any installment not paid on or before due date is subject to 8% interest, 18% interest over $1,500.00.
  5. That the Chief Financial Officer of the Township of Vernon is hereby authorized to make investments for the Township of Vernon.

Resolution #15-06: Authorizing the Municipal Tax Assessor and the Municipal Attorney to Defend the Township before the Sussex County Board of Taxation for Tax Appeals

WHEREAS, the County Tax Board requires the governing body of each municipality to pass a resolution authorizing the Assessor and municipal attorney of the municipality to file and prosecute any and all tax appeals, farmland rollback complaints, and any added and omitted assessment complaints before the Sussex County Tax Board.

THEREFORE BE IT RESOLVED by the governing body of the Township of Vernon that the Assessor and municipal attorney are hereby authorized to file, prosecute, defend, stipulate, and/or agree upon all contested appeals before the Sussex County Board of Taxation and Tax Court of the State of New Jersey, and to initiate municipal appeals to correct the Township of Vernon tax list, including but not limited to, rollback complaints, added and omitted assessment complaints, and such other appeals as are necessary to correct property assessments for the Township of Vernon; and

BE IT FURTHER RESOLVED that the Assessor and the municipal attorney are hereby designated as the agents of the Township of Vernon for the purpose of signing settlements of the foregoing matters by stipulation.

BE IT FURTHER RESOLVED that the Municipal Clerk is directed to forward a certified copy of this Resolution to the Sussex County Tax Board.

Resolution #15-07: Appointment of Public Agency Compliance Officer

WHEREAS pursuant to the provisions of N.J.A.C. 17:27-1 the Township of Vernon is required to designate a Public Agency Compliance Officer on an annual basis; and

WHEREAS said Public Agency Compliance Officer shall act as the official liaison for all equal opportunity employment matters in the administration of public contracts; and

WHEREAS the Township designates the Township Business Administrator as the Public Agency Compliance Officer for calendar year 2015;

NOW THEREFORE BE IT RESOLVED by the Council of the Township of Vernon that it hereby designates the Township Business Administrator as the Township’s Public Agency Compliance Officer for calendar year 2015; and

BE IT FURTHER RESOLVED that the Municipal Clerk shall forward a certified copy of this Resolution to the New Jersey Department of the Treasury Affirmative Action Office as required.

Resolution #15-08: A Resolution Appointing Health Insurance Broker

WHEREAS, there exists a need for the services of a Health Insurance Broker for the Township of Vernon; and

WHEREAS, the Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq., particularly N.J.S.A. 40A11-5(1)(m) specifically provides that insurance, including insurance consulting services, is not subject to the requirements of public bidding; and

WHEREAS, the Township of Vernon wishes to appoint RHM Benefits as the Township’s Broker of Record for all health insurance coverages; and

WHEREAS, the Health Insurance Broker of Record will be the sole representative for the Township of Vernon.

NOW, THEREFORE, BE IT RESOLVED by the governing body of the Township of Vernon, in the County of Sussex and State of New Jersey, as follows:

  1. The Township of Vernon hereby appoints RHM Benefits as its Health Insurance Broker of Record.
  2. The Mayor of the Township of Vernon and Health Insurance Broker are hereby authorized to execute Broker of Record Designation Letters to each of the Health Insurance Carriers, (Horizon, Delta Dental, Vision Service Plan and The Standard).
  3. This appointment shall remain in effect until a successor is hereby appointed.

BE IT FURTHER RESOLVED, that a certified copy of this Resolution be forwarded to RHM Benefits.

Resolution #15-09: Appointing Township Business Administrator as ADA Coordinator

WHEREAS, every municipality is required to designate an ADA Coordinator; and

WHEREAS, the ADA Coordinator’s role is to ensure the Township’s compliance with the Americans with Disabilities Act.

NOW THEREFORE BE IT RESOLVED by the Council of the Township of Vernon that the Township Business Administrator is hereby appointed as the ADA Coordinator for Vernon Township.

Resolution #15-10: Authorizing Signatures on Township Checks Pursuant to N.J.S.A. 40A:5-16

BE IT RESOLVED by the Council of the Township of Vernon that the following Township Officials are hereby authorized to sign checks, withdrawal slips or other bank related items with two out of the four below listed principal signatures being required:

Mayor
Business Administrator
Chief Financial Officer
Municipal Clerk

BE IT FURTHER RESOLVED that signature cards with the signatures of the persons authorized to sign be on file at all banks that presently have Township accounts.

This Resolution shall take effect immediately upon adoption according to law.

Resolution #15-11: Appointment of Municipal Court Judge

WHEREAS, pursuant to N.J.S.A. 2B:12-4 and Chapter 5, §Section 37-4 of the Vernon Township Administrative Code, a municipal judge shall be appointed by the Township Council and serve for a term of three years from the date of appointment and until a successor is appointed or qualified; and

WHEREAS, the Hon. James G. Devine, J.M.C., has been serving as Municipal Court Judge for the Township since January 1, 2009; and

WHEREAS, the Township Council has determined that Judge Devine is qualified to be re-appointed to the position of Municipal Court Judge for the Township of Vernon.

NOW, THEREFORE, BE IT RESOLVED by the Township Council of the Township of Vernon, County of Sussex, New Jersey, that the Hon. James G. Devine, J.M.C., is hereby re-appointed to serve as Municipal Court Judge for the Township of Vernon, New Jersey, for a term of three (3) years commencing on January 1, 2015, and ending on December 31, 2017, to be compensated at an annual salary of: $35,000.00 for the year 2015; $35,700.00 (2% increase) for the year 2016; $36,414.00 (2% increase) for the year 2017.

Resolution #15-12: Authorizing the Execution of a Shared Service Agreement Between the Township of Vernon and Township of Wantage for 9-1-1 Services

WHEREAS, the Township of Vernon and the Township of Wantage wish to enter into a Shared Service Agreement for 9-1-1 dispatching services; and

WHEREAS, the Council of Vernon Township authorizes the Mayor and on behalf of the Township of Vernon to enter into a telecommunications agreement, effective January 1, 2015, to provide a telecommunications service to the Wantage Fire Department and First Aid Squad and the service of answering telephone or telephone dispatching emergency services by radio as may be required as a result of telephone calls received over said telephones and

WHEREAS, N.J.S.A. 40:8A-1 et seq. permits municipalities to enter into a local service agreement for the sharing of services and expenses.

NOW THEREFORE BE IT RESOLVED by the Council of the Township of Vernon, County of Sussex, State of New Jersey that the Mayor is authorized to execute a Shared Service Agreement between the Township of Vernon and the Township of Wantage for 9-1-1 dispatching emergency services for 5 years, starting January 1, 2015 at an annual amount of $55,000.00 to be paid by the Township of Wantage quarterly; and

BE IT FURTHER RESOLVED that certified copies of this Resolution shall be forwarded to the Mayor and Clerk of the Township of Wantage.

Resolutions Requiring Separate Action

Council President Rizzuto asked for a motion to adopt Resolution #15-02:

Council Member Kadish stated that he felt the word “or work session if scheduled” referring to when formal action could be taken should be removed from the resolution. Council Member Murphy stated that she agreed. Council Member Kadish went on to say that usually no attorney is present at work sessions.

Council Member Kadish moved to have the words “or work session if scheduled” be removed from Resolution #15-02.

Motion: Dan Kadish
Second: Jean Murphy

A roll call vote was taken:
Ayes: Dan Kadish, Jean Murphy, Dick Wetzel
Nays: Brian Lynch, Patrick Rizzuto
Motion carried to amend Resolution #15-02 to remove the words “or work session if scheduled.”

Council President Rizzuto asked for a motion to adopt Resolution #15-02 as amended:

Motion: Jean Murphy
Second: Dick Wetzel

A roll call vote was taken:
Ayes: Daniel Kadish, Jean Murphy, Dick Wetzel, Patrick Rizzuto
Nays: None
Abstain: Brian Lynch
Motion carried to adopt Resolution #15-02 as amended.

Resolution #15-02: Designating Meeting Dates of the Township Council for the 2015 Calendar Year

BE IT RESOLVED, in accordance with the Open Public Meetings Act, N.J.S.A. 10:4-1 et. seq., the Regular Meetings of the Township Council of the Township of Vernon shall convene on the Second and Fourth Mondays of each month (except as noted with * in schedule below) at 6:30 p.m. (if there is an Executive Session), or at 7:30 p.m. (if there is no Executive Session) at the Vernon Municipal Center, 21 Church Street, Vernon, New Jersey for the following:

Meeting Dates
January 1* (12:00 noon), 12 and 26
February 9 and 23
March 9 and 23
April 13 and 27
May 11 and 28*
June 8 and 22
July 13 and 27
August 10 and 24
September 14 and 28
October 15* and 26
November 9 and 23
December 14 and 28

BE IT FURTHER RESOLVED, that if there is to be an Executive Session, the Township Council shall immediately convene into Executive Session after opening their Regular Meeting at 6:30 p.m. in order to discuss those matters in executive session from which the public shall be excluded and at 7:30 p.m., or as soon thereafter, the public portion of the meeting will recommence. Formal action may be taken at any Regular Council Meeting.

BE IT FURTHER RESOLVED that all meetings shall be opened to the public and public participation will be entertained at all meetings but limited to five (5) minutes for each speaker to provide the Governing Body sufficient time to complete its work.

BE IT FURTHER RESOLVED that all Notices required by the Open Public Meetings Act shall be published in The New Jersey Herald/Sunday Herald and, if needed, in alternate newspapers, The Advertiser News, The Vernon Aim, and The Star Ledger and shall be posted on the bulletin board in the Municipal Building.

Council President Rizzuto asked for a motion to adopt Resolution #15-13:
Motion: Brian Lynch
Second: Jean Murphy

A roll call vote was taken:
Ayes: Daniel Kadish, Brian Lynch, Jean Murphy, Dick Wetzel, Patrick Rizzuto
Nays: None
Resolution #15-13 was adopted.

Resolution #15-13: Adoption of 2015 Temporary Municipal Budget

WHEREAS, the Local Budget Law, N.J.S.A. 40A:4-1 et seq., provides that until the official Annual Budget for the budget year is adopted, a temporary budget not exceeding 26.25% of the total of all appropriations including appropriations for debt service, capital improvement fund, and public assistance must be adopted covering the first quarter of the fiscal year; and

WHEREAS, N.J.S.A. 40A:4-1 et seq. further provides that the governing body of a municipality must adopt by resolution within the first thirty (30) days of the budget, by affirmative vote of the full membership of the governing body, a temporary budget; and

WHEREAS, the Township Council desires to establish temporary appropriations pursuant to the Local Budget Law; and

WHEREAS, total appropriations for the 2014 Annual Budget, exclusive of any appropriations for debt service, capital improvements, public assistance, and pension benefits was $20,117,117.00; and

WHEREAS, 26.25% of total appropriations for the 2014 Annual Budget, exclusive of any appropriations for debt service, capital improvements, public assistance, and pension benefits is $4,038,811.00 for a total of $8,689,848.00.

NOW, THEREFORE BE IT RESOLVED by the Council of the Township of Vernon that the attached Schedule ‘A’ entitled “2015 Temporary Budget” is hereby approved.

BE IT FURTHER RESOLVED that the Introduced Official Budget shall serve as the Temporary Budget pursuant to N.J.S.A. 40A:4-19.1 if the Director of the Division of Local Government Services extends the budget dates pursuant to N.J.S.A. 40A:4-5.1.

Temporary Budget for 2015—Schedule A
Schedule A
CURRENT FUND
 
General & Administrative—S&W$67,507.00
General & Administrative—OE23,430.00
Mayor & Council—S&W17,325.00
Mayor & Council—OE1,838.00
Municipal Clerk—S&W27,603.00
Municipal Clerk—OE10,172.00
Finance S&W47,467.00
Finance OE9,825.00
Audit-
Technology10,239.00
Revenue Administration—S&W33,179.00
Revenue Administration—OE13,394.00
Tax Assessment—S&W45,367.00
Tax Assessment—OE20,377.00
Legal Services71,596.00
Engineering7,809.00
Historic Preservation—OE394.00
Historic Society—OE788.00
Economic Development3,413.00
Land Use—S&W34,640.00
Land Use—OE17,501.00
Insurance1,123,657.00
Police—S&W934,670.00
Police—OE32,681.00
Radio Communications—S&W104,368.00
Radio Communications—OE919.00
Volunteer Emergency Services81,375.00
Fire Prevention—S&W11,000.00
Fire Prevention—OE4,889.00
Prosecutor7,088.00
Streets & Roads—S&W348,886.00
Streets & Roads—OE113,607.00
Recycling—S&W6,643.00
Recycling—OE1,313.00
Building & Grounds—S&W10,538.00
Building & Grounds—OE21,341.00
Fleet Maintenance—S&W67,454.00
Fleet Maintenance—OE53,813.00
Municipal Services Act-
Environmental Commission420.00
Animal Control—S&W26,830.00
Animal Control—OE2,933.00
Recreation—S&W23,357.00
Recreation—OE11,327.00
Senior Citizen—S&W2,490.00
Senior Citizens—OE14,881.00
Park Maintenance—S&W30,125.00
Park Maintenance—OE2,107.00
Municipal Court—S&W46,846.00
Municipal Court—OE1,536.00
Construction Official—S&W104,856.00
Construction Official—OE3,546.00
Utility Expense139,309.00
 
Subtotal$3,798,669.00
 
Interlocal—“911” Dispatching22,313.00
Interlocal—Animal Control 2,515.00
Interlocal—Finance12,096.00
Interlocal—Administrative11,813.00
Interlocal—Senior Citizens5,959.00
Interlocal—DPW 26,250.00
Social Security157,358.00
Defined Contribution Plan1,838.00
 
TOTAL 2015 CURRENT TEMP BUDGET$4,038,811.00
(subject to 26.25% limitation) 
  
CURRENT FUND APPROPRIATIONS NOT SUBJECT TO 26.25%
LIMITATIONS OPERATIONS
  
Bond Principal1,537,825.00
Payment BANS277,565.00
Interest on Bonds709,829.00
Interest on Notes87,519.00
PVL Principal & Interest (Jan Payment)70,818.00
Interest on Emergency Notes3,720.00
Capital Improvement220,000.00
Bond Sinking Fund150,000.00
Capital Lease Payments10,690.00
PERS*425,638.00
PFRS*750,336.00
Sussex County MUA**407,097.00
  
TOTAL 2015 CURRENT TEMP BUDGET$4,651,037.00
(not subject to 26.25% limitation) 
TOTAL 2015 CURRENT TEMP BUDGET$8,689,848.00
  
* PERS & PFRS is 2014 Actual Amounts
**1st Qtr SCMUA Bill 2015 Rates plus allowance for surcharge

Council President Rizzuto asked for a motion to adopt Resolution #15-14:

Council Member Murphy moved to remove the name of John Ursin as Township Attorney and insert the name of Kevin Kelly.

Motion: Jean Murphy
Second: Dan Kadish

A roll call vote was taken:
Ayes: Jean Murphy, Daniel Kadish
Nays: Brian Lynch, Dick Wetzel, Patrick Rizzuto

Motion did not carry.

Council Member Murphy questioned who had made the appointment of the attorney, indicating that all the Council should have discussed same. Council President Rizzuto stated it is the Mayor who makes the appointment. Council Member Murphy stated that pursuant to NJSA 40A:9-139 it is supposed to be the council. Council President Rizzuto pointed out that Council Member Murphy had made a nomination and it failed. Council Member Murphy indicated that Mr. Ursin was the attorney also for the MUA and it is a conflict.

Council President Rizzuto asked for a motion to adopt Resolution #15-14 as written.
Motion: Brian Lynch
Second: Jean Murphy

A roll call vote was taken:
Ayes: Daniel Kadish (under protest), Brian Lynch, Dick Wetzel, Patrick Rizzuto
Nays: Jean Murphy
Motion passed to adopt Resolution #15-14.

Attorney Ursin was asked to take his seat at the dais. Township Attorney Ursin noted the Ordinances make it clear the Mayor nominates the attorney as an officer and it is subject to council approval; however, the debate was appropriate. Council Member Murphy stated the retainer went from $60,000 to $75,000 which seems like a rather large jump. Mayor Marotta indicated that Mr. Ursin’s firm will be providing more services than that of Mr. Kelly. Mayor Marotta noted that the Township followed the DCA’s recommendations for negotiating attorney contracts. Mayor Marotta indicated that expanding the services covered by the retainer will actually lower the Township’s overall costs. Mayor Marotta noted that he is available at any time to answer questions of the Council and expressed the hope that these type of conversations would not occur at the dais.

Council Member Lynch made a motion to move forward with the meeting and on to the next item on the agenda.

Motion: Brian Lynch
Second: Pat Rizzuto

A roll call vote was taken:
Ayes: Brian Lynch, Dick Wetzel, Patrick Rizzuto
Nays: Jean Murphy, Daniel Kadish
Motion carried.

Resolution #15-14: Authorizing the Award of Contract for Professional Services

WHEREAS, there is a need for Professional Services to the Township of Vernon for Attorneys, Auditor, Bond Counsel, Prosecutor, Public Defender, Engineer, Planner, Water Operator, and Computer Technician; and

WHEREAS, N.J.S.A. 40A:11-5 specifically exempts professional services from provisions of public bidding as provided in the Local Public Contracts Law; and

WHEREAS, said specified professional services are to be rendered or performed by a person or persons authorized by law to practice a recognized profession, and whose practice is regulated by law within the meaning of N.J.S.A. 40A:11-1 et seq., as amended; and

WHEREAS, the performance of said professional services requires knowledge of an advanced field of learning acquired by a prolonged formal course of specialized training and study as distinguished from general academic instruction or apprenticeship and training; and

WHEREAS, the Township of Vernon is desirous to enter into an agreement with these professionals as a fair and open contract pursuant to the provisions of the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq., as amended; and

WHEREAS, the Chief Finance Officer has certified in writing that the value of the contracts are available for these purposes subject to the adoption of the 2015 Municipal Budget; and

WHEREAS, the Local Public Contracts Law N.J.S.A. 40A:11-1 et seq., as amended, requires that this Resolution be publicly advertised.

NOW, THEREFORE, BE IT RESOLVED by the Council of the Township of Vernon that they hereby authorize and approve the award of contracts of a Professional Service Contract pursuant to the provisions of the Local Public Contracts Law, N.J.S.A. 40A:20-1 et seq. to provide Services in accordance with the attached Contracts for Professional Services pursuant to a non-fair and open contract to the following:

  1. Township Attorney—John Ursin, Esq. of Schenck, Price, Smith and King, LLP
  2. Township Labor Attorney—Richard W. Wenner, Esq. of Courter, Kobert & Cohen
  3. Special Attorney: Conflicts—Richard W. Wenner, Esq. of Courter, Kobert & Cohen
  4. Township Auditor—Francis “Bud” Jones of the firm Nisivoccia & Company, LLP
  5. Township Bond Counsel—Robert Beinfield, Esq. of the firm Hawkins Delafield & Wood, LLP
  6. Municipal Prosecutor—Michael J. Hanifan, Sr., Esq.
  7. Public Defender—Eric A. Wood, Esq.
  8. Township Engineer—Cory Stoner of Harold E. Pellow & Associates
  9. Township Planner—Jessica C. Caldwell of J. Caldwell & Associates LLC
  10. Township Water Operator—Agra Environmental and Laboratory Services
  11. Township Computer Technician—DRCO Services, LLC

BE IT FURTHER RESOLVED, that the award of contract shall be contingent upon the completion and receipt of the following:

  1. A fully-executed professional services contract detailing the scope of services, established fees for said professional services, mandatory Equal Opportunity Language and Affirmative Action Certificate; and
  2. Receipt of all statutorily mandated “pay to play” political contribution forms pursuant to N.J.S.A. 19:44A-20.4 et seq.; and
  3. New Jersey Business Registration Certificate; and
  4. Upon the aforementioned professional being a member in good standing in his respective profession.

BE IT FURTHER RESOLVED, that the Mayor and Municipal Clerk are hereby authorized and directed to execute, seal and deliver the attached Contracts for Professional Services on behalf of and in the name of the Township of Vernon and that the Municipal Clerk shall publish the award of contract as required by law with ten (10) days of passage of this Resolution.

Council President Rizzuto asked for a motion to adopt Resolution #15-15:
Motion: Brian Lynch
Second: Jean Murphy

A roll call vote was taken:
Ayes: Dan Kadish, Brian Lynch, Jean Murphy, Dick Wetzel, Patrick Rizzuto
Nays: None
Motion carried to adopt Resolution #15-15.

Resolution #15-15: Authorizing a Memorandum of Agreement with Valtech Research for “Inquiry Only” Access to Certain Tax Collectors Tax and/or Utility Records Via Vital Communications

WHEREAS, the Township of Vernon received a request from Valtech Research seeking electronic “look only” inquiry access to the public tax records administered by the tax collector; and

WHEREAS, Vernon Township’s tax records are currently maintained in an electronic format by Vital Communications Inc. of Trenton, New Jersey; and

WHEREAS, upon authorization, Valtech Research, agrees to use this information for the sole purpose of providing tax search information to the title industry; and

WHEREAS, Valtech Research also agrees to protect the information obtained and to not re-sell or re-distribute this same information or make available to a third party except as needed for the purpose of providing information for tax searches to the title industry.

NOW THEREFORE BE IT RESOLVED by the Council of the Township of Vernon:

  1. Vernon Township will authorize Vital Communications, Inc. to provide look up information access to Valtech Research for Vernon Township property tax and/or utility records.
  2. Valtech Research shall be subject to Vital Communications, Inc.’s policies and procedures.
  3. Valtech Research waives any claim that it may have against Vernon Township in connection with Vital Communications, Inc.’s policies and procedures.
  4. Valtech Research, agrees to use this information for the sole purpose of providing tax search information to the title industry, agrees to protect the information obtained and to not re-sell or re-distribute this same information or make available to a third party except as needed for the purpose of providing information for tax searches to the title industry.
  5. The Township of Vernon shall not incur any charges for providing this access or means of information exchange to Valtech Research.

Council President Rizzuto asked for a motion to adopt Resolution #15-16:
Motion: Brian Lynch
Second: Dick Wetzel

A roll call vote was taken:
Ayes: Dan Kadish, Brian Lynch, Jean Murphy, Dick Wetzel, Patrick Rizzuto
Nays: None
Motion carried to adopt Resolution #15-16.

Resolution #15-16: Authorizing a Memorandum of Agreement with Signature Information Solutions for “Inquiry Only” Access to Certain Tax Collectors Tax and/or Utility Records Via Vital Communications

WHEREAS, the Township of Vernon received a request from Signature Information Solutions seeking electronic “look only” inquiry access to the public tax records administered by the tax collector; and

WHEREAS, Vernon Township’s tax records are currently maintained in an electronic format by Vital Communications Inc. of Trenton, New Jersey; and

WHEREAS, upon authorization, Signature Information Solutions, agrees to use this information for the sole purpose of providing tax search information to the title industry; and

WHEREAS, Signature Information Solutions also agrees to protect the information obtained and to not re-sell or re-distribute this same information or make available to a third party except as needed for the purpose of providing information for tax searches to the title industry.

NOW THEREFORE BE IT RESOLVED by the Council of the Township of Vernon:

  1. Vernon Township will authorize Vital Communications, Inc. to provide look up information access to Signature Information Solutions for Vernon Township property tax and/or utility records.
  2. Signature Information Solutions shall be subject to Vital Communications, Inc.’s policies and procedures.
  3. Signature Information Solutions waives any claim that it may have against Vernon Township in connection with Vital Communications, Inc.’s policies and procedures.
  4. Signature Information Solutions, agrees to use this information for the sole purpose of providing tax search information to the title industry, agrees to protect the information obtained and to not re-sell or re-distribute this same information or make available to a third party except as needed for the purpose of providing information for tax searches to the title industry.
  5. The Township of Vernon shall not incur any charges for providing this access or means of information exchange to Signature Information Solutions.

Council President Rizzuto asked for a motion to adopt Resolution #15-17:
Motion: Brian Lynch
Second: Dick Wetzel

A roll call vote was taken:
Ayes: Dan Kadish, Brian Lynch, Jean Murphy, Dick Wetzel, Patrick Rizzuto
Nays: None
Motion carried to adopt Resolution #15-17.

Resolution #15-17: Authorizing a Memorandum of Agreement with Priority Search Services, LLC for “Inquiry Only” Access to Certain Tax Collectors Tax and/or Utility Records Via Vital Communications

WHEREAS, the Township of Vernon received a request from Priority Search Services, LLC seeking electronic “look only” inquiry access to the public tax records administered by the tax collector; and

WHEREAS, Vernon Township’s tax records are currently maintained in an electronic format by Vital Communications Inc. of Trenton, New Jersey; and

WHEREAS, upon authorization, Priority Search Services, LLC, agrees to use this information for the sole purpose of providing tax search information to the title industry; and

WHEREAS, Priority Search Services, LLC also agrees to protect the information obtained and to not re-sell or re-distribute this same information or make available to a third party except as needed for the purpose of providing information for tax searches to the title industry.

NOW THEREFORE BE IT RESOLVED by the Council of the Township of Vernon:

  1. Vernon Township will authorize Vital Communications, Inc. to provide look up information access to Priority Search Services, LLC, for Vernon Township property tax and/or utility records.
  2. Priority Search Services, LLC shall be subject to Vital Communications, Inc.’s policies and procedures.
  3. Priority Search Services, LLC waives any claim that it may have against Vernon Township in connection with Vital Communications, Inc.’s policies and procedures.
  4. Priority Search Services, LLC, agrees to use this information for the sole purpose of providing tax search information to the title industry, agrees to protect the information obtained and to not re-sell or re-distribute this same information or make available to a third party except as needed for the purpose of providing information for tax searches to the title industry.
  5. The Township of Vernon shall not incur any charges for providing this access or means of information exchange to Priority Search Services, LLC.

Council President Rizzuto asked for a motion to adopt Resolution #15-18:
Motion: Brian Lynch
Second: Dick Wetzel

A roll call vote was taken:
Ayes: Dan Kadish, Brian Lynch, Jean Murphy, Dick Wetzel, Patrick Rizzuto
Nays: None
Motion carried to adopt Resolution #15-18.

Resolution #15-18: Authorizing a Memorandum of Agreement with Accurate Abstracts for “Inquiry Only” Access to Certain Tax Collectors Tax and/or Utility Records Via Vital Communications

WHEREAS, the Township of Vernon received a request from Accurate Abstracts seeking electronic “look only” inquiry access to the public tax records administered by the tax collector; and

WHEREAS, Vernon Township’s tax records are currently maintained in an electronic format by Vital Communications Inc. of Trenton, New Jersey; and

WHEREAS, upon authorization, Accurate Abstracts, agrees to use this information for the sole purpose of providing tax search information to the title industry; and

WHEREAS, Accurate Abstracts also agrees to protect the information obtained and to not re-sell or re-distribute this same information or make available to a third party except as needed for the purpose of providing information for tax searches to the title industry.

NOW THEREFORE BE IT RESOLVED by the Council of the Township of Vernon:

  1. Vernon Township will authorize Vital Communications, Inc. to provide look up information access to Accurate Abstracts, for Vernon Township property tax and/or utility records.
  2. Accurate Abstracts shall be subject to Vital Communications, Inc.’s policies and procedures.
  3. Accurate Abstracts waives any claim that it may have against Vernon Township in connection with Vital Communications, Inc.’s policies and procedures.
  4. Accurate Abstracts, agrees to use this information for the sole purpose of providing tax search information to the title industry, agrees to protect the information obtained and to not re-sell or re-distribute this same information or make available to a third party except as needed for the purpose of providing information for tax searches to the title industry.
  5. The Township of Vernon shall not incur any charges for providing this access or means of information exchange to Accurate Abstracts.

Council President Rizzuto asked for a motion to adopt Resolution #15-19:
Motion: Dick Wetzel
Second: Brian Lynch

A roll call vote was taken:
Ayes: Dan Kadish, Brian Lynch, Jean Murphy, Dick Wetzel, Patrick Rizzuto
Nays: None
Motion carried to adopt Resolution #15-19.

Resolution #15-19: Authorizing the Renewal Contract for 2015 Recording Secretary for the Land Use Board in the Amount Not to Exceed $1,500.00

WHEREAS, there exists a need for a Recording Secretary for the Township’s Land Use Board for the year 2015; and

WHEREAS, Colleen Ragnetti is the Township’s current independent contractor for this service and desires to continue in this capacity; and

WHEREAS, Vernon Township desires to renew the existing contracts with Colleen Ragnetti for the term of the contract renewal will be from January 1, 2015 to December 31, 2015, with a total contract price not to exceed $1,500.00; and

WHEREAS, the Chief Financial Officer has certified that funds are available for this purpose subject to the adoption of the 2015 Municipal Budget.

NOW THEREFORE BE IT RESOLVED by the Township Council of the Township of Vernon, County of Sussex and State of New Jersey as follows:

  1. The Township of Vernon is authorized to renew the existing contract with Colleen Ragnetti for 2015 Recording Secretary for the Township’s Land Use Board.
  2. The Mayor and Municipal Clerk are hereby authorized and directed to execute the attached Contract with Colleen Ragnetti.
  3. A copy of this Resolution shall be published in the New Jersey Herald by the Municipal Clerk as required by law and a true copy of same and the Contract shall be available for inspection in the office of the Municipal Clerk.

Council President Rizzuto asked for a motion to adopt Resolution #15-20:
Motion: Dick Wetzel
Second: Brian Lynch

Council Member Murphy stated that after reviewing the tape of the executive session from the Environmental Commission it is apparent that Ms. Paladini should be on the commission, not secretary. Council Member Murphy stated that Ms. Paladini had previously indicated these positions should go to full time employees; Ms. Paladini should be a commissioner. Council Member Kadish stated that Ms. Paladini had indicated that Mr. Chesky had voted for Camp Sussex but that had never occurred. Mayor Marotta stated that the secretary of the Board is hired by the Board directly; if full time employees want to participate they are welcome to do so.

A roll call vote was taken:
Ayes: Brian Lynch,, Dick Wetzel, Patrick Rizzuto
Nays: Dan Kadish, Jean Murphy
Motion carried to adopt Resolution #15-20.

Resolution #15-20: Authorizing the Contract for 2015 Recording Secretary for the Environmental Commission in the Amount Not to Exceed $1,000.00

WHEREAS, there exists a need for a Recording Secretary for the Environmental Commission for the year 2015; and

WHEREAS, Vernon Township desires to enter into a contract with Jessi Paladini for the term January 1, 2015 - December 31, 2015 with a contract price not to exceed $1,000.00; and

WHEREAS, the Chief Financial Officer has certified that funds are available for this purpose subject to the adoption of the 2015 Municipal Budget.

NOW THEREFORE BE IT RESOLVED by the Township Council of the Township of Vernon, County of Sussex and State of New Jersey as follows:

  1. The Township of Vernon is authorized to enter into a contract with Jessi Paladini for 2015 Recording Secretary for the Environmental Commission.
  2. The Mayor and Township Clerk are hereby authorized and directed to execute the attached contract with Jessi Paladini.
  3. A copy of this Resolution shall be published in the New Jersey Herald by the Township Clerk as required by law and a true copy of same and the Contract shall be available for inspection in the office of the Township Clerk.

Council President Rizzuto asked for a motion to adopt Resolution #15-21:
Motion: Brian Lynch
Second: Jean Murphy

A roll call vote was taken:
Ayes: Dan Kadish, Brian Lynch, Jean Murphy, Dick Wetzel, Patrick Rizzuto
Nays: None
Motion carried to adopt Resolution #15-21.

Resolution #15-21: Authorizing a Contract with Municipal Software, Inc. to Maintain the Township’s Accounting Software for 2015

WHEREAS, the Township of Vernon has a need to maintain its accounting software; and

WHEREAS, Municipal Software, Inc. supplied the original accounting software to the Township and has the expertise to maintain said program; and

WHEREAS, the Chief Financial Officer recommends that the Township Council award a contract to maintain the Township’s accounting software to Municipal Software, Inc., 9 South Dartmouth, Building #3, 2nd Floor, Marshalls Creek, PA 18335; and

WHEREAS, the total cost for this annual maintenance contract is $7,086.00 and the Chief Financial Officer of the Township of Vernon, has certified these funds are available in account #10570522, subject to the 2015 Municipal Budget.

NOW THEREFORE BE IT RESOLVED, by the Township Council of the Township of Vernon, that the vendor, Municipal Software, Inc., be awarded a contract to maintain the Township’s accounting software in an amount not to exceed $7,086.00; and

BE IT FURTHER RESOLVED, that this resolution shall take effect immediately upon adoption according to law.

Council President Rizzuto asked for a motion to adopt Resolution #15-22:
Motion: Brian Lynch
Second: Dick Wetzel

A roll call vote was taken:
Ayes: Dan Kadish, Brian Lynch, Jean Murphy, Dick Wetzel, Patrick Rizzuto
Nays: None
Motion carried to adopt Resolution #15-22

Resolution #15-22: Authorizing the Option to Renew Offsite Fuel Contract between the Township of Vernon and Bob Baldwin Transportation, Inc.

WHEREAS, following the public advertising and opening of bids, the Township of Vernon, New Jersey and Bob Baldwin Transportation, Inc. (“Contractor”) entered into a Contract, dated December 9, 2013, to provide offsite motor fuel; and

WHEREAS, the Agreement and the bid documents and specifications upon which the Township’s award of the Agreement was based permits the parties the option to renew the Agreement’s term for the calendar year of 2015; and

WHEREAS, the Agreement and its associated bid documents and specifications are on file in the Township Clerk’s office; and

WHEREAS, the Township, upon the recommendation of the Mayor, finds that the services are being performed in an effective and efficient manner by the Contractor and, pursuant to N.J.S.A. 40A:11-15, desires to renew the existing contract from the term of January 1, 2015 through December 31, 2015; and

WHEREAS, the Township’s Chief Financial Officer has certified that funds are available for this purpose subject to the adoption of the 2015 Municipal Budget.

NOW, THEREFORE, BE IT RESOLVED, Township Council for the Township of Vernon, County of Sussex, State of New Jersey, that the Mayor and Clerk are hereby authorized to renew the existing Offsite Fuel Contract between the Township of Vernon and Bob Baldwin Transportation, Inc. from the term January 1, 2015 through December 31, 2015

BE IT FURTHER RESOLVED that the Township Clerk shall publish notice of this Amendment pursuant to applicable law.

Council President Rizzuto asked for a motion to adopt Resolution #15-23:
Motion: Brian Lynch
Second: Jean Murphy

A roll call vote was taken:
Ayes: Dan Kadish, Brian Lynch, Jean Murphy, Dick Wetzel, Patrick Rizzuto
Nays: None
Motion carried to adopt Resolution #15-23.

Resolution #15-23: Authorizing the Award of Contract for Professional Services for Updating the Tax and Zoning Maps

WHEREAS, there is a need for Professional Services to the Township of Vernon for updating the tax and zoning maps for the term January 1, 2015 through December 31, 2015; and

WHEREAS, N.J.S.A. 40A:11-5 specifically exempts professional services from provisions of public bidding as provided in the Local Public Contracts Law; and

WHEREAS, said specified professional services are to be rendered or performed by a person or persons authorized by law to practice a recognized profession, and whose practice is regulated by law within the meaning of N.J.S.A. 40A:11-1 et seq., as amended; and

WHEREAS, the performance of said professional services requires knowledge of an advanced field of learning acquired by a prolonged formal course of specialized training and study as distinguished from general academic instruction or apprenticeship and training; and

WHEREAS, the Township of Vernon is desirous to enter into an agreement with this professional as a fair and open contract pursuant to the provisions of the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq., as amended; and

WHEREAS, the Chief Finance Officer has certified in writing that the value of this contract is available for these purposes subject to the adoption of the 2015 Municipal Budget; and

WHEREAS, the Local Public Contracts Law N.J.S.A. 40A:11-1 et seq., as amended, requires that this Resolution be publicly advertised.

NOW, THEREFORE, BE IT RESOLVED by the Council of the Township of Vernon that they hereby authorize and approve the award of contract to VS Land Data, Inc. for the term January 1, 2015 through December 31, 2015 pursuant to a non-fair and open contract pursuant to the provisions of the Local Public Contracts Law, N.J.S.A.-1 et seq. to update the Vernon Township tax and zoning maps.

BE IT FURTHER RESOLVED, that the award of contract shall be contingent upon the completion and receipt of the following:

  1. A fully-executed professional services contract detailing the scope of services, established fees for said professional services, mandatory Equal Opportunity Language and Affirmative Action Certificate; and
  2. Receipt of all statutorily mandated “pay to play” political contribution forms pursuant to N.J.S.A. 19:44A-20.4 et seq.; and
  3. New Jersey Business Registration Certificate; and
  4. Upon the aforementioned professional being a member in good standing in his respective profession.

BE IT FURTHER RESOLVED, that the Mayor and Municipal Clerk are hereby authorized and directed to execute, seal and deliver the attached Contract for Professional Services on behalf of and in the name of the Township of Vernon and that the Municipal Clerk shall publish the award of contract as required by law with ten (10) days of passage of this Resolution.

Council President Rizzuto asked for a motion to adopt Resolution #15-24:
Motion: Brian Lynch
Second: Dan Kadish

A roll call vote was taken:
Ayes: Dan Kadish, Brian Lynch, Jean Murphy, Dick Wetzel, Patrick Rizzuto
Nays: None
Motion carried to adopt Resolution #15-24.

Resolution #15-24: Authorizing the Renewal of Contract for Maintaining Township Website

WHEREAS, there is a need for maintenance of the Township’s website; and

WHEREAS, Paviaweb developed and currently maintains the website; and

WHEREAS, the Business Administrator recommends the award of contract to Paviaweb.com, 14 Allen Street, Netcong, NJ from January 1, 2015, to December 31, 2015; and

WHEREAS, the contract stipulates a monthly maintenance fee of $340.00 which the Chief Finance Officer has determined and certified funds subject to the adoption of the 2015 budget.

NOW, THEREFORE, BE IT RESOLVED by the Council of the Township of Vernon that they hereby authorize and approve the award of contract to Paviaweb.com, 14 Allen Street, Netcong, NJ, to provide Website Maintenance for the Vernon Township Municipal website for a term of 12 months.

Council President Rizzuto asked for a motion to adopt Resolution #15-25:
Motion: Daniel Kadish
Second: Dick Wetzel

A roll call vote was taken:
Ayes: Dan Kadish, Brian Lynch, Jean Murphy, Dick Wetzel, Patrick Rizzuto
Nays: None
Motion carried to adopt Resolution #15-25.

Resolution #15-25: Authorizing Contract with Microsystems-NJ, LLC, for the Year 2015 in the Amount Not to Exceed $3,000.00

WHEREAS, there exists a need for Computer services for the Township of Vernon for the Tax Assessment Computer Assisted Mass Appraisal System (CAMA); and

WHEREAS, the Municipal Assessor has determined that Microsystems-NJ, LLC, the Township’s current contractor providing Computer services for Tax Assessment/CAMA is qualified and authorized by the State of New Jersey to continue providing the Township with such services; and

WHEREAS, Vernon desires to appoint Microsystems-NJ, LLC, pursuant to a contract under the provisions of N.J.S.A. 40A:11-5(1) (dd), which states computer software services are an exception to public bidding; and

WHEREAS, the Chief Financial Officer has certified that funds are available for this purpose in the 2015 municipal budget and the value of the contract will not exceed $3,000.00.

NOW THEREFORE BE IT RESOLVED, by the Township Council of the Township of Vernon, County of Sussex and State of New Jersey as follows:

  1. The Township of Vernon is authorized to engage Microsystems-NJ, LLC, for the purpose of Computer Services for Tax Assessment; and
  2. The Mayor and Township Clerk are hereby authorized and directed to execute a Professional Services Contract with Microsystems-NJ, LLC

This Professional Services Contract is authorized to engage Microsystems-NJ, LLC, without competitive bidding for the provision of performance of goods or services for the support or maintenance of proprietary computer hardware and software.

Council President Rizzuto asked for a motion to adopt Resolution #15-26:
Motion: Brian Lynch
Second: Jean Murphy

A roll call vote was taken:
Ayes: Dan Kadish, Brian Lynch, Jean Murphy, Dick Wetzel, Patrick Rizzuto
Nays: None
Motion carried to adopt Resolution #15-26.

Resolution #15-26: Authorizing Renewal of a Professional Services Agreement between the Township of Vernon and Action Data Services to Provide Payroll and Accounting Services from January 1, 2015 through December 31, 2015

WHEREAS, the Township of Vernon (“Township”) has a need to acquire professional payroll and accounting services to process employee payroll; and

WHEREAS, Action Data Services had submitted a proposal and contract, which was awarded by Resolution 13-214, dated December 9, 2013, for the provision of said professional services for the year 2014 with and option to renew said contract for 2015; and

WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 the New Jersey Local Pay-to-Play Law and pursuant to N.J.S.A. 40A:11-5(1)(a)(1) of the New Jersey Local Public Contracts Law, the Township may renew said Professional Services Agreement without public bidding provided all reporting requirements have been met; and

WHEREAS, the Township Chief Financial Officer has certified that there is no charge to the Township Budget as the current Township bank, Lakeland Bank, pays in full for this service, providing the overall cost does not exceed $9,000.00 per annum.

NOW, THEREFORE, BE IT RESOLVED by the Council of the Township of Vernon, County of Sussex, State of New Jersey as follows:

  1. The Mayor of the Township of Vernon is hereby authorized to renew into the Professional Services Agreement with Action Data Services pursuant to the contract dated December 18, 2013.
  2. Notice of the award of the within Contract shall be published in accordance with law.
  3. The within Resolution and subject Contract shall be on file and available for public inspection in the office of the Municipal Clerk.
  4. This Resolution shall take effect immediately upon passage and publication in accordance with law, if required.

Council President Rizzuto asked for a motion to adopt Resolution #15-27:
Motion: Brian Lynch
Second: Jean Murphy

A roll call vote was taken:
Ayes: Dan Kadish, Brian Lynch, Jean Murphy, Dick Wetzel, Patrick Rizzuto
Nays: None
Motion carried to adopt Resolution #15-27.

Resolution #15-27: Re-Appointing Lynne A. Schweighardt as Vernon Township Tax Assessor Pursuant to NJSA 40A:9-146 et seq.

WHEREAS, the re-appointment of a municipal Tax Assessor is governed by NJSA 40A:9-146 et seq.; and

WHEREAS, the current term of the Vernon Tax Assessor expires on June 30, 2015; and

WHEREAS, the Mayor and Township Council are the appointing authority for the Tax Assessor; and

WHEREAS, the Township is required by statute to appoint a Tax Assessor; and

WHEREAS, Lynne A. Schweighardt possesses the requisite certification and qualifications for the position of Tax Assessor and has performed the duties of said position for a term of four consecutive years.

NOW, THEREFORE, BE IT RESOLVED by the Township Council of the Township of Vernon, County of Sussex and State of New Jersey as follows:

  1. Lynne A. Schweighardt is hereby re-appointed as the Township of Vernon, New Jersey Tax Assessor commencing July 1, 2015 pursuant to the provisions of NJSA 40A:9-146 et seq, at such compensation as shall be established by Ordinance.
  2. This Resolution shall take effect immediately upon adoption according to law.

Council President Rizzuto asked for a motion to adopt Resolution #15-28:
Motion: Dick Wetzel
Second: Brian Lynch

A roll call vote was taken:
Ayes: Dan Kadish, Brian Lynch, Jean Murphy, Dick Wetzel, Patrick Rizzuto
Nays: None
Motion carried to adopt Resolution #15-28.

Resolution #15-28: Authorizing the Award of Contract for Professional Services for Appeal, Appraisal and Consulting Services

WHEREAS, there is a need for Professional Services to the Township of Vernon for Tax Appeal, Appraisal and Consulting Services for the term January 1, 2015 through December 31, 2015; and

WHEREAS, N.J.S.A. 40A:11-5 specifically exempts professional services from provisions of public bidding as provided in the Local Public Contracts Law; and

WHEREAS, said specified professional services are to be rendered or performed by a person or persons authorized by law to practice a recognized profession, and whose practice is regulated by law within the meaning of N.J.S.A. 40A:11-1 et seq., as amended; and

WHEREAS, the performance of said professional services requires knowledge of an advanced field of learning acquired by a prolonged formal course of specialized training and study as distinguished from general academic instruction or apprenticeship and training; and

WHEREAS, the Township of Vernon is desirous to enter into an agreement with this professional as a fair and open contract pursuant to the provisions of the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq., as amended; and

WHEREAS, the Chief Finance Officer has certified in writing that the value of this contract is available for these purposes subject to the adoption of the 2015 Municipal Budget; and

WHEREAS, the Local Public Contracts Law N.J.S.A. 40A:11-1 et seq., as amended, requires that this Resolution be publicly advertised.

NOW, THEREFORE, BE IT RESOLVED by the Council of the Township of Vernon that they hereby authorize and approve the award of contract to Holzhauer & Holenstein, LLC, for the term January 1, 2015 through December 31, 2015 pursuant to a non-fair and open contract pursuant to the provisions of the Local Public Contracts Law, N.J.S.A.-1 et seq. to provide Tax Appeal, Appraisal and Consulting Services in accordance with the attached contract for Professional Services.

BE IT FURTHER RESOLVED, that the award of contract shall be contingent upon the completion and receipt of the following:

  1. A fully-executed professional services contract detailing the scope of services, established fees for said professional services, mandatory Equal Opportunity Language and Affirmative Action Certificate; and
  2. Receipt of all statutorily mandated “pay to play” political contribution forms pursuant to N.J.S.A. 19:44A-20.4 et seq.; and
  3. New Jersey Business Registration Certificate; and
  4. Upon the aforementioned professional being a member in good standing in his respective profession.

BE IT FURTHER RESOLVED, that the Mayor and Municipal Clerk are hereby authorized and directed to execute, seal and deliver the attached Contract for Professional Services on behalf of and in the name of the Township of Vernon and that the Municipal Clerk shall publish the award of contract as required by law with ten (10) days of passage of this Resolution.

Appointments to Boards, Commissions, and Committees

Council President Rizzuto asked for a motion to adopt Resolution #15-29.

Economic Development Advisory Committee

Motion: Dan Kadish
Second: Brian Lynch

A roll call vote was taken:
Ayes: Dan Kadish, Brian Lynch, Jean Murphy*, Dick Wetzel, Patrick Rizzuto
Nays: *Murphy nay on Ms. Vihti only
Motion carried to approve Resolution #15-29.

Resolution #15-29: Appointments to Economic Development Advisory Committee

BE IT RESOLVED BY THE COUNCIL OF THE TOWNSHIP OF VERNON, COUNTY OF SUSSEX, and STATE OF NEW JERSEY, as follows:

  1. That the following individuals are hereby appointed or reappointed as members of the Vernon Township Economic Development Advisory Committee effective January 1, 2015 for a one (1) year term as follows:

Arthur J. Alviene
Antonios Avramidis
Elmer Platz
Dan Segal
Teresa Vihti

BE IT FURTHER RESOLVED THAT, the Township Clerk shall send a copy of this resolution to the following:

a. Chairperson of the Economic Development Advisory Committee

Council President Rizzuto asked for a motion to adopt Resolution #15-30.

Historic Preservation Commission

Motion: Jean Murphy
Second: Daniel Kadish

Council Member Murphy stated there were late applications from Ms. Kadish and Mr. Borisak, were and questioned whether they were being considered. Mayor Marotta indicated they were not.

A roll call vote was taken:
Ayes: Brian Lynch, Jean Murphy, Dick Wetzel, Patrick Rizzuto
Nays: None
Abstain: Dan Kadish
Motion carried to approve Resolution #15-30.

Resolution #15-30: Appointments to Historic Preservation Commission

BE IT RESOLVED BY THE COUNCIL OF THE TOWNSHIP OF VERNON, COUNTY OF SUSSEX, and STATE OF NEW JERSEY, as follows:

  1. That the following individuals are hereby appointed or reappointed as members of the Vernon Township Historic Preservation Commission pursuant to the Code of the Township of Vernon for a term specified as follows:

Christopher Hanke Class A
Expiring 12/31/2018

Charles Bates Class B
Expiring 12/31/2018

Michael Furrey Class B
Expiring 12/31/2018

Valerie Seufert Class B
Expiring 12/31/2018

Theodore Laabs Class B
Expiring 12/31/2018

BE IT FURTHER RESOLVED THAT, the Township Clerk shall send a certified copy of this resolution to the following:

a. Chairperson of the Historic Preservation Commission

Council President Rizzuto asked for a motion to adopt Resolution #15-31.

Land Use Board

Motion: Dan Kadish
Second: Brian Lynch

A roll call vote was taken:
Ayes: Dan Kadish, Brian Lynch, Jean Murphy, Dick Wetzel, Patrick Rizzuto
Nays: None
Motion carried to adopt Resolution #15-31.

Council Member Murphy stated she did not receive a copy of the application for Mr. Rolando and Mr. Ferrer. Mayor Marotta noted these were re-appointments and the application was on file. Council Member Murphy stated she would like a copy of their applications.

Resolution #15-31: Appointments to the Land Use Board

BE IT RESOLVED BY THE COUNCIL OF THE TOWNSHIP OF VERNON, COUNTY OF SUSSEX, and STATE OF NEW JERSEY, as follows:

  1. That the following individuals are hereby appointed or reappointed as members of the Vernon Township Land Use Board effective 1/1/2015 for a term specified as follows:
Patrick RizzutoClass III1-year term expiring 12/31/2015
Martin TheoboaldClass IV4-year term expiring 12/31/2018
Richard SpoerlClass IV4-year term expiring 12/31/2018
Joseph TadrickClass IV4-year term expiring 12/31/2018
Andrea CoculaClass IV4-year term expiring 12/31/2018
Joseph FerrerClass IV4-year term expiring 12/31/2018
Jessica PaladiniClass IV4-year term expiring 12/31/2018
Christopher HackAlt. 12-year term expiring 12/31/2016
Ed Rolando, Jr.Alt. 22-year term expiring 12/31/2016
David NievesAlt. 32-year term expiring 12/31/2016
Kristi RapertoAlt. 42-year term expiring 12/31/2016

BE IT FURTHER RESOLVED THAT, the Township Clerk shall send a certified copy of this resolution to the following:

a. Land Use Board Secretary

Council Appointments

Municipal Utilities Authority

Council President Rizzuto asked for a motion to adopt Resolution #15-32

Motion: Brian Lynch
Second: Daniel Kadish

A roll call vote was taken:
Ayes: Dan Kadish, Brian Lynch, Jean Murphy, Dick Wetzel, Patrick Rizzuto
Nays: Jean Murphy
Motion carried to adopt resolution #15-32.

Resolution #15-32: Appointments to Municipal Utility Authority

BE IT RESOLVED BY THE COUNCIL OF THE TOWNSHIP OF VERNON, COUNTY OF SUSSEX, and STATE OF NEW JERSEY, as follows:

  1. That the following individuals are hereby appointed or reappointed as members of the Vernon Township Municipal Utility Authority effective 2/1/2015 for a term specified as follows:

THOMAS BUCHNEY Commission Seat II
Expiring 2/01/2020

BE IT FURTHER RESOLVED THAT, the Township Clerk shall send a certified copy of this resolution to the following:

a. Vernon Township Municipal Utility Authority

Mayor’s Appointments

Council President Rizzuto noted that the Fire Chiefs are elected by their various houses and their appointment is confirmed by the Mayor.

Fire Chiefs and Deputy Chiefs

  1. Vernon Fire Department
    • Chief Joe Byra
    • Deputy Chief Mike Taylor
  2. McAfee Fire Department
    • Chief Dan Gros
    • Deputy Chief Ken Clark
  3. Highland Lakes Fire Department
    • Chief Ken Kiefer
    • Assistant Chief Chris Herring
  4. Pochuck Valley Fire Department
    • Chief Tom VanLeuven
    • Deputy Chief John Cosh

Council President Rizzuto asked for a motion acknowledging the Appointment of the Fire Chiefs.

Motion: Jean Murphy
Second: Daniel Kadish

A roll call vote was taken:
Ayes: Daniel Kadish, Brian Lynch, Jean Murphy, Dick Wetzel, Patrick Rizzuto
Nays: None
Motion carried to acknowledge the Fire Chief appointments.

Council President Rizzuto asked for a motion appointing the Special Police Officers.

Special Police Officers

Larry Pettigano
Kurt Reinhardt
Michael Sauer
Roger Titus
James Vette
Douglas Vince

Special Police Officers (Class 2)

Michael Burns
Roy Wherry
Thomas Zabriskie

Motion: Brian Lynch
Second: Dan Kadish

A roll call vote was taken:
Ayes: Dan Kadish, Brian Lynch, Jean Murphy, Dick Wetzel, Patrick Rizzuto
Nays: None
Motion carried to approve the appointments.

Council President Rizzuto asked for a motion appointing the Emergency Management Coordinators.

Emergency Management Coordinator

Roy Wherry
Brian Lynch, Deputy Coordinator

Motion: Dan Kadish
Second: Patrick Rizzuto

A roll call vote was taken:
Ayes: Daniel Kadish, Brian Lynch, Jean Murphy, Dick Wetzel, Patrick Rizzuto
Nays: None
Motion carried to approve the appointments.

Council Comments

Council President Rizzuto asked Attorney Ursin if he had any comments. Mr. Ursin noted that he would be resigning as the MUA attorney immediately after this meeting.

Council President Rizzuto thanked everyone for coming and wished them a Happy New Year. Council President Rizzuto invited residents to contact him with questions and sit down with the Mayor if there were operational issues.

Council Member Lynch that stated in the upcoming year he would like to have a discussion about the Township’s volunteer emergency services. Council Member Lynch would like to provide a small token of appreciation to the volunteers from the Township. Council Member Lynch noted that volunteers are the backbone of the community and asked residents to think about what the Township would be without these services. Council Member Lynch stated this would require discussions to set up conditions and requirements. Council Member Lynch thanked residents for coming out today.

Council Member Wetzel wished everyone a safe and healthy New Year. Council Member Wetzel indicated the meetings had been interesting this year and he was proud to be appointed to the Board of Sussex Rural Electric Cooperative. Council Member Wetzel stated that he, as well as two former students of Vernon High School, Brad Sparta and Ron DuPont were on the board.

Council Member Kadish stated this was his ninth year of serving at this level and he look forward to continuing to serve. Council Member Kadish wished everyone a Happy New Year.

Council Member Murphy asked if the appraisals had come in on Camp Sussex. Mayor Marotta indicated that to the best of his knowledge they did not. Council Member Murphy asked how the fire and ambulance squad had done with their fund raising this year. Council Member Lynch indicated that they had done ok but a stipend would be separate. Mayor Marotta stated that each year the fire and ambulance squads provide the Township with their tax returns; it is in the purvey of the Council to see same. Council Member Murphy stated that with short-sales banks are authorizing asset recovery companies to go into homes and remove the piping and other items from the house. Council Member Murphy indicated she would like them to have to register with the Police Department. Council Member Lynch asked if Council Member Murphy could make a copy of the information she was referring to for all the Council. Council Member Wetzel stated he felt they should be registering.

Adjournment

There being no further items of business to be conducted, a motion for Adjournment was made by Council Member Lynch. Motion seconded by Council Member Kadish, with all members voting in favor.

The Reorganization Meeting of the Township Council of the Township of Vernon was adjourned at 1:25 p.m.

Minutes approved: February 3, 2015